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UCSF feedback to the feds?
_I sometimes feel like we are jumping through hoops set up in a govt office somewhere. Is there a constructive way to give feedback to the people who create these policies?
Yes! The Community and Government Relations Office is the place to go. We even have a UCSF staff person in DC, the Associate Director of Government Relations.
I've been told to include our RSA in the budget- Isn't this covered by indirects?
This is a DEPARTMENTAL requirement. This will be resolved in the standardization under OE.
It's SO difficult paying for things & renting space without a bank account! How to manage funds from abroad?
Most international projects are managed as a subaward to an institution in the country. Since UCSF doesn’t have a legal identity in other countries, it cannot conduct transactions, hold a bank account or rent facilities. It is not appropriate for a tourist to be conducting business while abroad. The partner institution IS able to conduct business, and does so as part of a partnering agreement. UC plans to open some in-country offices to facilitate business (see CFAR in Kenya) Advice page
I cannot use a UCSF issued credit card to buy things! How to deal with a cash economy despite UCSF not wanting to condone cash transactions?
The controllers office has specific guidelines regarding cash handling in support of UC policy. They have encountered the issue before, and will work with you to develop audit-able systems. You may want to speak with a Global Health consultant.
My collaborative University is submitting agreements in another language, who can translate a legal document for a collaborative agreement?
The Office of Legal Affairs will review any documents on behalf of the University before they can be signed by parties. They can guide you in resources appropriate to the language
I'm submitting a grant, and need to flesh out my budget. Is there a sample I might use?
There are some specific suggestions on the budget advice page, as well as a sample budget
My partner needs to develop a subcontract, do we have a sample that was accepted in the past?
I heard that UCSF is setting up a "real office" in Kenya and Uganda. What does that mean? Actually, the Center for Aids Research (CFAR) is funding the office as a 2 year pilot to streamline admin costs. It means that UCSF is a legally registered entity- like an NGO, and can have a bank account, hire people, rent space etc. This was seen as a cost saving measure, since all of our activities had to be conducted through a subaward. Read more.
Funded Start Date
NIH grants require IRB approvals before releasing funds. However, IRBs in foreign countries (Uganda) require payment of IRB application fees before releasing the initial review approval. What solutions have been found or could be found at UCSF to solve this catch-22 problem?
NIH allows for funding of project related expenses up to 90 days prior to the start of the award. If approved for award, the IRB application fees would be allowed as a pre-award costs. In addition, UCSF has a process in place for the setup of the fund prior to award setup with approval from the Department. Guidelines for Fund advance request and setup can be found at http://or.ucsf.edu/cg/9142-DSY.html
USAID grants that have restrictions on publication has caused rejection of funded projects by UCSF. What other Universities are dealing with this?
As a PUBLIC institution, UCSF adhereres to UCOP policy. The office of Contracts and Grants and the Office of Legal Affairs can work with the granting institution to modify language. Limitations on publication are not acceptable
Budgeting for Inflation
I'm working in a country with a volatile economy, how can I budget for a long term project?
The database is a starting point. The map has pop-ups of current projects in a country, the search allows you to find out who has a history in an area. The best place for PLANNING activities would be here on the forum (email the moderator), or meet with a CTSI consultant in Global Health. There is a section on this in the advice page as well
Clearances before Award?
After my grant was accepted, I was told there will be some screening through the NIH before the funds are released. What KIND if screening, and how long will this take??
NIH based international Pilot grants require review by the NIH Program Office, CHR review and approval in the foreign location. The information requested by the NIH Program Office is also provided to the Dept of State. After NIH approves, the funding is released. The IRB process must still be finished, and international funding also requires review by the NIH Medical Officer (who can request changes to the research protocol). The international approval process generally takes 2-3 months, the Medical Officer review can take 8-12 months, and is quite variable. Approval of research in India can take years – but that based on in-country issues. Request a consultation to access expertise on campus. moderator